Categories & Criteria
The ILEA Esprit Award categories are extensively reviewed and updated each year to ensure the most relevant elements of events and the creative events industry are captured. The Awards program offers over 30 diverse categories for events professionals.
Categories
Entry Types
Single Entry: Single entries can be submitted into any Esprit category except the Best ILEA Event Volunteer Collaboration and Best ILEA Team Effort Categories.
Team Entry*: A team entry consists of two (2) or more entrants who participated in planning and executing an event. Team entries of two (2) entrants can be submitted into any Esprit category with the exception of Best ILEA Event Volunteer Collaboration and Best ILEA Team Effort Categories.
Entries must contain three (3) or more ILEA team members for the Best ILEA Event Volunteer Collaboration* and Best ILEA Team Effort* Categories.
*Each individual team member must pay the $200 USD (or $100 USD for ILEA members) - please note if submitted for the late fee period, an additional $50 USD per person will be added to the submission for all non-members.
Budget
Any category name that includes a monetary element will require a budget. A budget template for each category is available in the ILEA Esprit Awards System Platform. The template must be used in the Esprit Awards submission.
Criteria
Any individual and/or company representative in the events industry is eligible to enter the ILEA Esprit Awards competition. Entrants can submit any of their events that occurred between 1 January, 2020 and 31 December, 2020 into the 2020 ILEA Esprit Awards competition. Choose the category that best fits your event(s).
Category-specific criteria is available by clicking on any of the categories below:
BEST INDUSTRY ADAPTATION
Best Industry Adaptation
The best industry adaptation category honors an individual event professional or company who best adapted their current way of doing business to handling situations faced by the current climate of the Live Events Industry due to restrictions forced upon them due to the global pandemic.
| Question |
Max Characters |
| PREVIEW: This is a general overview of the event, products and/or services entrant provided. This question should act as the “hook” to capture the reader’s attention. This should be like a movie trailer or a TV guide synopsis of the entry. If too much detail is provided, points may be deducted. |
3,000 |
|
OBJECTIVES AND/OR GOALS: This should be written in a short answer or bullet pointed format. The details of how the purposes/objectives/goals were achieved should be answered in Adaptation Development Section.
- Objective/goal/purpose can be but is not limited to:
- Purpose of adaptation
- Adaptation vision
- Adaptation goal
- This answer must be purposefully answered and not a generic response
- Generic response example: Needed to shift current product to pay overhead costs
- Use quantifiable metrics whenever possible
|
3,000 |
ADAPTATION DEVELOPMENT:
- Expand your preview. Explain why the adaptation was developed and the need(s) met.
- Specific descriptions should be referenced to the collateral.
- Ex: photos, charts, menus, timelines, etc.
- How to reference:
- “The timeline was created to ensure that all stations were setup in multiple locations of the venue and were ready to go at the designated times, as we had a tapered start to the event. [See Management Collateral #3]”
- “The stations were artfully decorated with fall themed elements. [See Event Collateral #12]”
- “The rotating serving station gleamed in the effervescent glow of the fall theme. [See Multi-Media Collateral #1]”
|
7,500 |
|
ADAPTATION IMPACT:
This should be written in a short answer or bullet pointed format. Explain the impact of the Adaptation to the Events Industry and your business.
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST CORPORATE SOCIAL RESPONSIBILITY
Best Corporate Social Responsibility
The best corporate social responsibility category honors an event professional or company that demonstrated a strong and meaningful commitment to the development of a sustainable future with an innovative sustainability and/or CSR initiative that had practical implications, lasting impact and improved the economic wellbeing, environment, and/or greater social good of their local or global community.
| Question |
Max Characters |
| PREVIEW: This is a general overview of your corporate social responsibility initiative(s). This question should act as the “hook” to capture the reader’s attention. This should be like a movie trailer or a TV guide synopsis of the entry. If too much detail is provided, points may be deducted. |
3,000 |
INITIATIVE DEVELOPMENT:
- This should be written in a short answer or bullet pointed format.
- The details of how the corporate social responsibility initiative were achieved should be answered in Initiative Implementation Section.
- Initiative was developed, and the specifics of the objective can be but is not limited to:
- Initiative goal
- Initiative vision
- Objective to enhance society
- Objective to enhance the environment and/or economy
- This answer must be purposefully answered and not a generic response
- Ex: Goal was to reduce or eliminate single service items and/or products
- Use quantifiable metrics whenever possible
|
3,000 |
INITIATIVE IMPLEMENTATION:
- This answer should illustrate the full scope of how the corporate social responsibility initiative was implemented.
- This is the one question that enables the entrant to “paint a picture” of the initiative as if the reader were there.
- Specific descriptions should be referenced to the collateral
- Ex: photos, charts, menus, timelines, etc.
- How to reference:
- “The timeline was created to ensure that all stations were setup in multiple locations of the venue and were ready to go at the designated times, as we had a tapered start to the event. [See Management Collateral #3]”
- “The stations were artfully decorated with fall themed elements. [See Event Collateral #12]”
- “The rotating serving station gleamed in the effervescent glow of the fall theme. [See Multi-Media Collateral #1]”
|
7,500 |
|
INITIATIVE IMPACT:
This should be written in a short answer or bullet pointed format. Explain the impact, benefits, and any lasting value your initiative brings to the Events Industry.
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST CATERED EVENT
Best Catered Event
The best catered event category honors culinary excellence in catering: either on or off-premise. Eligible entrants include caterers, specialty bakeries, restaurants, facility operators, hotels, or any other entity that provides food and beverage to an event.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST CULINARY INNOVATION
Best Culinary Innovation
The best culinary innovation category honors an event professional that provided a new, different, or innovative culinary technique, concept, trend, or service. The innovation must have been introduced, redesigned or developed in 2019.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| PURPOSES/OBJECTIVES AND/OR GOALS: Succinctly outline the innovation’s purpose, objective(s), and/or goal(s). (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST EVENT FILMMAKING (VIDEOGRAPHY)
Best Event Filmmaking (Videography)
This category honors excellence in event videography. Eligible entrants are videographers or producers (video and/or photography companies) who produced a video(s) for an event or business-related purpose(s).
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 10-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST EVENT PHOTOGRAPHY
Best Event Photography
This category honors excellence in event photography. Eligible entrants are photographers or producers (photography and/or video companies) who produced photograph(s) for an event or business-related purpose(s).
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST PRINT AND/OR DIGITAL MARKETING/DESIGN COLLATERAL
Best Print and/or Digital Marketing/Design Collateral
The best Print and/or Digital marketing/design collateral category honors excellence in the creation and execution of marketing and design materials for an event. Eligible entrants include producers and designers of event marketing collateral. Eligible collateral includes advertising, promotional pieces, invitations, event signage, social media campaigns, websites, e-invitations, media lounges, etc.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST DIVERSITY, EQUITY, & INCLUSION INTIATIVE
Best Diversity, Equity, & Inclusion Initiative
The best diversity, equity and inclusion category honors individuals or organizations that have contributed to have advanced DE&I practices through one or more of the following actions: Programs; Workshops; Leadership; Outreach; Grassroots Initiatives
| Question |
Max Characters |
| PREVIEW: This is a general overview of the event, products and/or services entrant provided. This question should act as the “hook” to capture the reader’s attention. This should be like a movie trailer or a TV guide synopsis of the entry. If too much detail is provided, points may be deducted. |
3,000 |
OBJECTIVES AND/OR GOALS:
- This should be written in a short answer or bullet pointed format.
- The details of how the goals/objectives/purposes were achieved should be answered in Initiative Process.
- Objective/goal/purpose can be but is not limited to:
- Initiative goal
- Initiative vision
- Purpose of Initiative
- This answer must be purposefully answered and not a generic response
- Ex: Goal was to promote the event on social media through a blitz to highlight Diversity, Equity or Inclusion.
- Use quantifiable metrics whenever possible
|
3,000 |
INITIATIVE DEVELOPMENT:
- This answer should illustrate the full scope of the initiative or event and the products/services provided.
- This is the one question that enables the entrant to “paint a picture” of the initiative as if the reader were there.
- Specific descriptions should be referenced to the collateral
- Ex: photos, charts, marketing calendar, screen shots of posts, timelines, etc.
- How to reference:
- “A timeline was created to ensure that posts were being made during peak viewing hours as well as spaced accordingly so as to not ‘over deliver’ and annoy potential attendees.” [See Management Collateral #3]”
- “Visually appealing photos were created to quickly capture the attention of potential attendees within the 3 second time frame needed to capture focus.” [See Event Collateral #12]”
- “Video ads were already created to add a multi-faceted angle on capturing a younger audience of potential attendees.” [See Multi-Media Collateral #1]”
|
7,500 |
INITIATIVE PROCESS:
- This should be written in a short answer or bullet pointed format.
- Answer as laid out in the question format
|
7,500 |
INITIATIVE IMPACT:
- This should be written in a short answer or bullet pointed format.
- Explain the impact, benefit and how the success of the initiative or event contributed to Diversity, Equity or Inclusion.
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST OVERALL CREATIVE SOLUTION
Best Overall Creative Solution
Best creative solution honors the best idea an event professional generated and produced to overcome a significant or unique event challenge. Event challenges could include event-specific COVID pivots for planning or production, unique solutions to make events meet challenging local safety guidelines, responding to difficult client demands, or usual locations, logistics and/or time frames for the planning, production or execution of an event. Limited budgets does not qualify as an award worthy challenge for this category. Entries in this category must reference a creative solution actually produced for an event, or an event which is itself the creative solution to a problem, and not a product, idea, new service or contribution.
| Question |
Max Characters |
| PREVIEW: This is a general overview of the event, products and/or services entrant provided. This question should act as the “hook” to capture the reader’s attention. This should be like a movie trailer or a TV guide synopsis of the entry. If too much detail is provided, points may be deducted. |
3,000 |
OBJECTIVES AND/OR GOALS:
- This should be written in a short answer or bullet pointed format.
- The details of how the goals/objectives/purposes were achieved should be answered in Solution Implementation Section.
- Objective/goal/purpose can be but is not limited to:
- Client’s goal
- Client’s vision
- Event theme
- Purpose of solution in reference to challenge
- This answer must be purposefully answered and not a generic response
- Ex: The goal was to serve fresh sushi containing raw fish at a location that was nowhere near the coast.
- Use quantifiable metrics whenever possible
|
3,000 |
SOLUTION:
- This answer should illustrate the full scope of the event and the products/services provided.
- This is the one question that enables the entrant to “paint a picture” of the event as if the reader were there.
- Specific descriptions should be referenced to the collateral
- Ex: photos, charts, menus, timelines, etc.
- How to reference:
- “The timeline was created to avoid entertainers from bumping into each other as exiting the stage for back-to-back intertwined production. [See Management Collateral #3]”
- “Each course had an intricate selection, requiring multiple menus to ensure dish accuracy. [See Event Collateral #12]”
- “The entertainment was videoed for post-production assessment as well as for footage to be used for marketing. [See Multi-Media Collateral #1]”
|
7,500 |
|
SOLUTION IMPLEMENTATION:
This should be written in a short answer or bullet pointed format. Answer as laid out in the question format.
|
7,500 |
|
SOLUTION VALUE:
This answer should illustrate the full scope of the event and the products/services provided. Describe how the solution contributed to or achieved the client’s goals and objectives, include any lasting value (beyond the conclusion of the event) created by the solution.
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST INDUSTRY CONTRIBUTION
Best Industry Contribution
The Best Industry Contribution category honors an event professional whose event, service, or product impacted the growth and prestige of the live events industry. The contribution may be an article, a speech, a product, a book, a program or an event. This is not a lifetime achievement award. Note: This is the only category where names and companies/logos are permitted.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the industry contribution you created or produced for the live events industry. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| PURPOSES/OBJECTIVES AND/OR GOALS: Succinctly outline the contribution’s purpose, objective(s), and/or goal(s). (This should be written either in short answer or bullet point format.) |
3,000 |
| CONTRIBUTION DEVELOPMENT: Expand on your preview. Provide descriptive details of products and/or services that were provided. What did you contribute that was unique or innovative? (Include references to collateral materials to enhance the details.) |
7,500 |
|
CONTRIBUTION IMPACT: Describe the logistical execution of the contribution and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
- This should be written in a short answer or bullet pointed format.
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST INDUSTRY INNOVATION
Best Industry Innovation
The best industry innovation category honors an event professional that created a new, different, or innovative product, concept, trend, or service. The innovation must have been introduced, redesigned or developed in 2020.
| Question |
Max Characters |
| PREVIEW: (max characters: 3000) This is a general overview of the event, products and/or services entrant provided. This question should act as the “hook” to capture the reader’s attention. This should be like a movie trailer or a TV guide synopsis of the entry. If too much detail is provided, points may be deducted. |
3,000 |
| PURPOSES/OBJECTIVES AND/OR GOALS: (max characters: 3000) Succinctly outline the innovation’s purpose, objective(s), and/or goal(s). (This should be written either in short answer or bullet point format.) |
3,000 |
| INNOVATION MEASUREMENT: (max characters: 7,500) This answer should illustrate the full scope of the event and the products/services provided. This is the one question that enables the entrant to “paint a picture” of the event as if the reader were there. |
7,500 |
| INNOVATION IMPACT: (max characters: 7,500) This answer should illustrate the full scope of the event and the impact created. Explain the impact, benefits, and any lasting value your innovation brings to the Events industry. Include references to collateral materials to give you a clearer picture of your process. |
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST EVENT LOGISTICS
Best Event Logistics
This category honors excellence in event logistics. Eligible entrants include but are not limited to the overall event, transportation, crowd control, and/or risk management.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST SUPPORT SERVICES
Best Support Services
This category honors excellence in event support services. Support services are elements of an overall event. Eligible entrants include but are not limited to bakeries, drapery, entertainment, florals, furniture rentals, technical support, tenting and/or transportation as an isolated part of an event.
Please Note: this category is focusing on specific individual elements of an overall event.
Ex.: Flowers or furniture or drapes, etc. are eligible but not the entire décor of an event (that is its own category).
Ex.: A laser show or lighting or video mapping are eligible but not the entire technical production of an event (that is its own category).
Ex.: A wedding cake would be eligible but not a fully catered event within an overall event (that is its own category).
Ex.: An entertainment element (stand-alone piece or even part of an overall production) would be eligible but not if entrant was responsible for the full production for the event (that is its own category). Not eligible for this category (due to having their own category) would be: videography, photography, and marketing collateral.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST TECHNICAL PRODUCTION
Best Technical Production
This category honors excellence in special event technical, design or execution services. Eligible items include but are not limited to lighting, audio visual, multi-media, staging and special effects.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 10-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST EVENT WITH A LEGACY
Best Event with a Legacy
The best event with a legacy category honors events that create long-term value for a community or cause. This event must occur annually or bi-annually and have a history of more than five years. If the event takes place every two or more years, then at least three events must have taken place to qualify in this category, starting with the third iteration of the event. Events may include but are not limited to benefits, charitable fundraising events, and/or ceremonies. Note this category is only for events. Events not eligible include dedications, groundbreakings, and ribbon cuttings.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST PUBLIC EVENT
Best Public Event
This category honors excellence in planning and implementing public events. Eligible entrants include public event planning professionals or other entities that provide these types of public event services. Events in this category may include but are not limited to street fairs, festivals, tradeshows, concerts, sporting events.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST EVENT DESIGN/DÉCOR
Best Event Design/Décor Categories
Best Event Design/Décor (Under $75,000 USD)
Best Event Design/Décor (Over $75,000 USD)
The best event design/décor categories recognize excellence in event design. The event design/décor categories are open to any event professional whose products or services contribute to the look and feel of an event. Design/décor products or services include, but are not limited to theme décor, floral/plant design, props, scenery, display design, draping, furniture, linens, rentals, lighting, etc.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST ENTERTAINMENT PRODUCTION
Best Entertainment Production Categories
Best Entertainment Production (Under $50,000 USD)
Best Entertainment Production (Over $50,000 USD)
The best entertainment production categories honor excellence in entertainment production for an event. Eligible entrants include entertainment producers, choreographers, event professionals or event entertainment performers.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the products and/or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre-production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST CORPORATE EVENT
Best Corporate Event
Best Corporate Event (Over $100,000 USD)
Best Corporate Event (Under $100,000 USD)
The best corporate event categories honor excellence in the planning and execution of a corporate event. Events entered in corporate categories may not be cross entered in social, non-profit or wedding categories. Eligible entrants include corporate event planning professionals, facility or venue managers, producers and managers of events, destination management companies or other entities that provide planning services for corporations.
Events in this category may include, but are not limited to, general session opener, award ceremonies, company celebrations, employee or client appreciation celebrations, etc.
NOTE: This is for the overall event, which can include all elements of the event (venue, catering, production, etc.) but shouldn’t focus on only one element of the event (ex. décor). Do note that if your information or collateral shows an element (like F&B) and it’s not referenced in your budget you may lose points or be disqualified.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST EVENT FOR A NON-PROFIT ORGANIZATION
Best Event for a Non-Profit Organization
Best Event for a Non-Profit Organization (Under $100,000 USD)
Best Event for a Non-Profit Organization (Over $100,000 USD)
The best event for a non-profit organization categories are open to event professionals and other entities that provide not for profit event and development planning services. Events in this category may include but are not limited to, fundraisers, association and donor events. Events entered in this category may not be cross entered in corporate, social or wedding categories.
Events in this category may include, but are not limited to, general session opener, award ceremonies, company celebrations, employee or client appreciation celebrations, etc.
NOTE: This is for the overall event, which can include all elements of the event (venue, catering, production, etc.) but shouldn’t focus on only one element of the event (ex. décor). Do note that if your information or collateral shows an element (like F&B) and it’s not referenced in your budget you may lose points or be disqualified.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST SOCIAL EVENT (NON-WEDDING)
Best Social Event (Non-Wedding)
Best Social Event (Non-Wedding) (Under $75,000 USD)
Best Social Event (Non-Wedding) (Over $75,000 USD)
These categories recognize excellence in planning private occasions. Eligible entrants include consultants, event professionals, facility or venue managers, or other entities that provide social event experiences. Events in this category include but are not limited to bar/bat mitzvahs, personal celebrations, milestone birthdays, etc.
Note: weddings are not eligible in this category; see best wedding category. Events entered in social categories may not be cross entered in corporate, non-profit or wedding categories.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST WEDDING
Best Wedding
Best Wedding (Under $100,000 USD)
Best Wedding (Over $100,000 USD)
This category recognizes excellence in wedding planning services. Eligible entrants include wedding planning professionals, consultants, event professionals, facility or venue managers, or other entities that provide wedding planning services. Events in this category are limited to weddings only.
Note: Events entered in wedding categories may not be cross entered in corporate, non-profit or social categories.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST MEETING/CONFERENCE PROGRAM
Best Meeting Conference Program
Best Meeting/Conference Program (Under $500,000 USD)
Best Meeting/Conference Program (Over $500,000 USD)
This category honors excellence in meeting/conference programs. Eligible entrants include meeting and conference planning professionals, destination management companies or other entities that provide these types of meeting/conference services for single or multi-day programs.
The entry should include both a meeting and special event component.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST VIRTUAL EVENT
Best VIRTUAL EVENT
Best Virtual Event
The best virtual event category honors excellence in the planning and execution of an event that is 100% an online virtual streaming service.
Eligible entrants include, but not limited to, event planning professionals, facility or venue managers, producers and managers of events, A/V productions & streaming companies, destination management companies or other entities that provide planning services.
NOTE: This is for the best virtual overall event, which can include all elements of the event (studio, planning, production, etc.) but shouldn’t focus on only one element of the event (ex. streaming). This must be a 100% virtual event.
| Question |
Max Characters |
| PREVIEW: This is a general overview of the event, products and/or services entrant provided. This question should act as the “hook” to capture the reader’s attention. This should be like a movie trailer or a TV guide synopsis of the entry. If too much detail is provided, points may be deducted. |
3,000 |
OBJECTIVES AND/OR GOALS:
- This should be written in a short answer or bullet pointed format.
- The details of how the goals/objectives/purposes were achieved should be answered in Execution Section.
- Objective/goal/purpose can be but is not limited to:
- Client’s goal
- Client’s vision
- Event theme
- Purpose of event
- This answer must be purposefully answered and not a generic response
- Ex: “Goal was to plan a team building event for new branch to bond with current employees.”
- Use quantifiable metrics whenever possible
|
3,000 |
TELL THE STORY:
- This answer should illustrate the full scope of the event and the products/services provided.
- This is the one question that enables the entrant to “paint a picture” of the event as if the reader were there.
- Specific descriptions should be referenced to the collateral
- Ex: photos, charts, menus, timelines, etc.
- How to reference:
- “Several detailed contingency plans were put in place in expectation of weather challenges. [See Management Collateral #3]”
- “Signage was strategically placed throughout the event to overcome confusing venue entrances/exits. [See Event Collateral #12]”
- “The attendees were issued interactive bracelets that lit with different colors depending on how they answered questions in an entertaining General Session Opener. [See Multi-Media Collateral #1]”
|
7,500 |
|
EXECUTION: This should be written in a short answer or bullet pointed format. Answer as laid out in the question format
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST HYBRID EVENT
Best HYBRID EVENT
Best Hybrid Event
The best hybrid event category honors excellence in the planning and execution of an event that has both components of a live in-person aspect combined with an online virtual streaming service.
Eligible entrants include, but not limited to, event planning professionals, facility or venue managers, producers and managers of events, A/V productions & streaming companies, destination management companies or other entities that provide planning services.
NOTE: This is for the best hybrid overall event, which can include all elements of the event (venue, catering, production, etc.) but shouldn’t focus on only one element of the event (ex. streaming). This event must be a combination of in-person (attendees must be present and not just a gathering of speakers) and virtual.
| Question |
Max Characters |
| PREVIEW: This is a general overview of the event, products and/or services entrant provided. This question should act as the “hook” to capture the reader’s attention. This should be like a movie trailer or a TV guide synopsis of the entry. If too much detail is provided, points may be deducted. |
3,000 |
OBJECTIVES AND/OR GOALS:
- This should be written in a short answer or bullet pointed format.
- The details of how the goals/objectives/purposes were achieved should be answered in Execution Section.
- Objective/goal/purpose can be but is not limited to:
- Client’s goal
- Client’s vision
- Event theme
- Purpose of event
- This answer must be purposefully answered and not a generic response
- Ex: “Goal was to plan a team building event for new branch to bond with current employees.”
- Use quantifiable metrics whenever possible
|
3,000 |
TELL THE STORY:
- This answer should illustrate the full scope of the event and the products/services provided.
- This is the one question that enables the entrant to “paint a picture” of the event as if the reader were there.
- Specific descriptions should be referenced to the collateral
- Ex: photos, charts, menus, timelines, etc.
- How to reference:
- "Several detailed contingency plans were put in place in expectation of weather challenges. [See Management Collateral #3]”
- “Signage was strategically placed throughout the event to overcome confusing venue entrances/exits. [See Event Collateral #12]”
- “The attendees were issued interactive bracelets that lit with different colors depending on how they answered questions in an entertaining General Session Opener. [See Multi-Media Collateral #1]”
|
7,500 |
EXECUTION:
- This should be written in a short answer or bullet pointed format.
- Answer as laid out in the question format
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST ILEA EVENT VOLUNTEER COLLABORATION
Best ILEA Event Volunteer Collaboration
This category recognizes a team of ILEA event volunteers who collaborated together to produce and manage a member, chapter, regional, or international ILEA event. This category is for ILEA events only! A minimum of three ILEA members are needed to qualify for this category. Only one online entry is allowed for each event. A team leader must be chosen and is responsible for the team’s entry. A designated team leader should collect team member responses and submit the entry. Note: Entry may mention the ILEA Chapter only, all other rules apply.
*The entire ILEA Live Conference must be submitted in the Team Effort Categories.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.
BEST ILEA TEAM EFFORT
Best ILEA Team Effort
These categories honor a team of ILEA event professionals who successfully worked together to produce a non-ILEA event. All ILEA related events must be entered into the Best ILEA Event Volunteer Collaboration category. A minimum of three or more ILEA members are needed to qualify for this category. Only one online entry is allowed for each event. A team leader must be chosen and is responsible for the team’s entry. A designated team leader should collect team member responses and submit the entry.
| Question |
Max Characters |
| PREVIEW: Provide a general overview of the event, and the products or services you provided for the event. (Keep it short and sweet like a movie preview used to hook your audience.) |
3,000 |
| OBJECTIVES AND/OR GOALS: Succinctly outline the client’s objective(s), goal(s) and/or overall purpose for the event. (This should be written either in short answer or bullet point format.) |
3,000 |
| TELL THE STORY: Expand on your preview. Provide descriptive details of services and/or products that were provided. (Include references to collateral materials to enhance the details.) |
7,500 |
|
EXECUTION: Describe the logistical execution of the event and/or of your products or services including challenges faced. (Bullet point out all phases of the production management process. Include references to collateral materials to give a clearer picture of your process):
- Development (proposal phase)
- Pre-Production (prior to start of the event)
- Production (during run of the event)
- Post-Production (after the event)
- Challenges (describe whether or not there were challenges and the proposed/utilized solutions, if there were any.)
- Risk Management (acknowledge if there were any potential risks or situations that arose for this event, if so, then detail contingencies that were put in place to reduce or eliminate risk.)
|
7,500 |
Management Collateral
Consists of the documents necessary for pre-planning and production of events. Management collateral supports the entry event's development, pre production, and post-production. Examples include: floor plans, timelines, contingency plans, production schedules, insurance riders, renderings, BEOs. Each photo is considered one item. A multipage piece such as a timeline or production schedule will each be considered one piece.
Maximum Number of Management Collateral Files: 10.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf, .gif, .xlsx. Each file may not exceed 10Mb.
Event Collateral
Consists of the visuals/collateral/products that are used to create look, feel, and experience. Examples include photographs, invitations, menu cards, nametags and signage. Each photo is considered one item (including pictures in inspiration boards). A multipage piece such as a menu or program will each be considered one piece.
Maximum Number of Event Collateral Files: 20.
Accepted file types include: .jpg, .jpeg, .bmp, .png, .pdf,.doc.
Multi-Media Collateral
Consists of content that captures the essence of the event and helps tell the story of the event to the judges. Collateral must be uploaded as a video file or PowerPoint presentation. This upload is required for Best Event Filmmaking and Best Technical Production entries and is optional for all other categories.
Limit: 1, no longer than 5-minute video/PowerPoint File per entry.
Accepted file types include: .mov, .wmv, ppt.